Job Description

HR Specialist 2

Department: Human Resources Division: Human Resources

At Daniel Defense, Only the Best Build the Best…

Daniel Defense engineers and manufactures the world’s finest weapon systems and accessories. Our mission of Honor God. Defend Freedom is accomplished by serving customers and providing top quality solutions to our military, law enforcement and civilians that are seeking premium firearms for home defense, hunting, and sport shooting.

The HR Specialist plays a vital role on our team by supporting every stage of the employee lifecycle with integrity, accuracy, and a genuine care for people. This position is responsible for new hire processing, drug screening and background check coordination, HR data management and interviewing support. The ideal candidate thrives in a structured, detail-driven environment and is energized by serving others, possesses strong administrative support capabilities, and demonstrates a willingness to do what is necessary to support the team.

As the HR Specialist, you will be responsible for the functions outlined below:

Essential Functions:

• Responsible for demonstrating commitment to and leadership of environmental health and safety principles, policies and procedures.
• Coordinate and complete all new hire paperwork including offer letters, I-9 verification and system access requests.

• Serve as the primary point of contact for new employees from offer acceptance through Day 1 orientation.
• Ensure all pre-employment requirements are met prior to start date, including background checks, drug screenings and required documentation.
• Administer the company’s drug screening and background check programs, including scheduling pre-employment, random, post-accident, and reasonable suspicion testing.
• Liaise with third-party testing vendors to ensure timely results and proper chain-of-custody documentation.
• Maintain strict confidentiality of all screening results and communicate outcomes to appropriate HR leadership only.
• Track and report screening metrics to support compliance and audit readiness.
• Maintain accurate and up-to-date employee records in ADP, including new hires, terminations, etc.
• Audit HR data regularly to identify and correct discrepancies before they affect payroll or compliance reporting.
• Support the preparation of reports, dashboards, and data exports as directed by HR leadership.
• Ensure all electronic and paper files meet EEOC and applicable federal and state recordkeeping requirements.
• Maintain an organized, accessible and compliant filing system for all HR documents including personnel files, benefit records and policy acknowledgements in ADP.
• Process and file documentation related to FMLA, workers’ compensation, and other leave accommodation requests; communicate such to payroll and HR Director.
• Assist in preparing and distributing HR communications, offer letters, and policy updates.
• Prepare job descriptions with manager input and work with HR leadership and HRIS/Payroll to build and post positions as needed.
• Conduct initial phone screens for hourly and entry-level positions to assess minimum qualifications, culture fit, and interest level.
• Coordinate interview scheduling between candidates and hiring managers.
• Collect and organize candidate feedback and disposition records in ADP.
• Support job fairs, campus events and community recruiting initiatives as needed.
• Respond to employee inquiries regarding HR policies, benefits, and procedures in a timely and professional manner.
• Assist with HR projects, initiatives and special assignments as directed by HR leadership.
• Expected to be a contributor to the company standards on high integrity, safety, fair and equitable treatment and a positive work environment.
• Supports team members through collaboration, training assistance and knowledge sharing to continuously improve Safety, 6S, Quality, Delivery and Productivity.
• Other responsibilities as deemed appropriate or necessary by management.

Knowledge, Skills, and Abilities:

• Associate’s degree in Human Resources, Business Administration or a related field; or an equivalent combination of education and experience sufficient to successfully perform the essential functions of the job.
• Minimum of 1-3 years of experience in HR support, administrative, or coordinator role.
• Proficiency in ADP Workforce Now or comparable HRIS platform.
• Strong working knowledge of Microsoft Office Suite, particularly Excel, Outlook and PowerPoint.
• Demonstrated ability to handle sensitive and confidential information with discretion.
• High attention to detail and accuracy in data entry and document management.
• Willingness and ability to adjust work hours as needed to support continuous manufacturing operations.
• Minimal travel required (less than 10%).
• Must be a US Citizen and be able to successfully pass a comprehensive pre-employment background check and drug screening.
• Preferred qualifications:
  1. Bachelor’s Degree in HR or Business Administration;
  2. Experience in manufacturing, defense, or government-contracting environment;
  3. Familiarity with I-9 compliance and the E-Verify process.
• Demonstrated ability to work in accordance with our Company Values.

Physical Requirements:

• Must be able to lift and carry awkward items weighing up to 50 pounds.
• Requires intermittent standing, walking, sitting and bending throughout the workday.
• Must be able to work in a manufacturing environment, to include working in and around machinery, exposure to noise and chemicals, lights/lasers, etc.
• Must be able to wear appropriate Personal Protection Equipment as required by your position and/or Company policy.

Daniel Defense is an EOE AA M/F/Vet/Disability employer and promotes a "Drug-Free Workplace."

Note: The statements above are intended to describe the general nature and level of work being performed by those assigned to the job. This list is not intended to be an exhaustive list of responsibilities, duties, and skills required of personnel in this job. Responsibilities are subject to change at the discretion of the employer and do not establish a contract of employment – Daniel Defense is an at-will employer.

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