Job Description
The Payroll Manager reporting to the Assistant Controller is responsible for managing all aspects of payroll processing operations,
the creation, review and updating of related policies and procedures and ensuring maximum software utilization and processing efficiency.
The Payroll Manager acts as the primary liaison with the payroll provider. This role will require the ability to work in a team environment with managers and senior staff relating to all aspects of payroll for Central Ministries, parishes, schools and related entities.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Develop, implement and manage training courses and conduct live training/webinars for all payroll administrators.
Responsible for implementing new payroll modules and recommending best practices including the time and attendance module.
Serve as a point of contact to support over 250 payroll administrators. This includes over 300 payroll companies.
Responsible for continuously evaluating payroll processes and procedures. Update RCAB payroll manuals and provide new payroll administrators with one-on-one training.
Maintain and review bi-weekly payroll processes, procedures and systems to ensure timely and accurate processing of payroll transactions, including salaries, benefits, garnishments, taxes, and other payroll deductions.
Audit payroll processes and procedures to ensure accuracy and timely corrections of any errors. Set up and monitor control mechanisms and recommend any needed changes.
Review payroll policies and procedures and advise management of recommended changes/improvements to meet regulatory and business needs. Research, interpret and monitor new regulatory requirements.
Lead, develop and mentor Central Ministries payroll staff.
Promote a customer service-oriented payroll culture focused on accuracy, responsiveness and continued improvement.
Attend the regional business manager meetings throughout the year. Provide onsite training to assist business managers with the rollout of time and labor when needed.
Ensure the processing of payroll payments, payroll tax filings, and W-2 forms are both accurate and timely. Work with the payroll provider to ensure all amended returns are filed accurately and timely.
Responsible for assisting with the general ledger interfaces/reports to ensure accurate postings to the general ledger.
Collaborate with management on reporting needs related to the annual budget, workers compensation, head count and other ad hoc requests.
Collaborate with HR and the Benefits department to improve automation and reporting capabilities.
Develop and maintain payroll metrics, reporting dashboards and analytics. This will include the use of Power BI to provide reports that are integrated with other RCAB systems.
Identify opportunities to improve processes, strengthen controls, reduce manual work and improve efficiencies.
Research, analyze and resolve payroll-related problems or questions.
Assist with the annual audit process by providing data and reports as requested.
Interact in a positive and professional manner with staff and visitors at the Pastoral Center.
Perform other related duties as assigned or requested.
QUALIFICATIONS:
Bachelor's in Business Administration and/or Accounting or related field required and/or CPP/FPC certifications.
Minimum of 7 years' experience in payroll administration including staff management.
Experience managing payroll in a multi-entity organization, strongly preferred.
Extensive knowledge of the payroll functions including processing, internal controls and payroll taxes.
Proficient with payroll software. Experience with Paylocity is preferred.
Strong analytical and problem-solving skills.
Project management skills with the ability to design webinars/live event content and present to payroll administrators.
Ability to work in a team environment with internal management teams as well as the parish/school administrators.
Advanced Microsoft Office skills.
Excellent communication and interpersonal skills.
Willingness to support the mission of the Catholic Church.
PHYSICAL PERFORMANCE ELEMENTS:
Ability to use a computer keyboard for up to 8 hours/day.
Ability to sit for up to 8 hours/day.
Ability to lift up to 20 pounds.
The duties and requirements described above are representative of those encountered during performance of the essential functions of this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential tasks.
Job Tags
Full time, Work at office