Job Overview
We are seeking a reliable and detail-oriented Remote Data Entry Specialist to support the accuracy and organization of property records, client information, listing updates, and transaction files. This role is essential to daily operations, as agents and clients rely on accurate, up-to-date, and well-organized information throughout the listing, inquiry, contract, and closing process.
This position is ideal for someone who is organized, focused, and comfortable working with detailed information for extended periods. Prior remote administrative experience is a plus; however, we provide training for candidates who demonstrate strong accuracy, professionalism, and follow-through.
Key Responsibilities
Maintain Listing Data
Enter and update property details in company systems, spreadsheets, and listing platformsReview addresses, pricing, square footage, features, and availability for accuracy
Support Property Records
Maintain accurate records for residential, rental, land, and commercial listingsEnsure all information reflects the latest updates from agents and authorized sources
Organize Transaction Files
Create and manage digital files for active transactionsMaintain contracts, disclosures, inspection reports, and related documents in an organized structure
Track Status Updates
Monitor listing activity including new listings, price changes, pending sales, and closingsKeep internal tracking systems current and accurate
Manage Client Information
Enter and update client and lead details, including contact information and notesVerify accuracy of names, phone numbers, and email addresses
Quality Control & Auditing
Review records for errors, duplicates, or missing informationCorrect approved changes and report discrepancies to the appropriate team member
Reporting & Data Cleanup
Assist with routine data reviews and spreadsheet updatesSupport basic reporting on listings, transactions, and activity levels
Confidentiality & Compliance
Handle sensitive client and company information securelyFollow established procedures for data entry, file management, and record storage
Requirements
High school diploma or GED required
Strong attention to detail and commitment to accuracy
Proficiency with spreadsheets, email, and web-based systems
Ability to manage repetitive tasks while maintaining focus
Strong written communication and organizational skills
Ability to work independently in a remote environment
Reliable internet connection and dedicated workspace
Ability to handle confidential information responsibly
Preferred Qualifications
Previous experience in data entry, administrative support, or clerical work
Prior remote work experience is a plus (not required)
Willingness to learn new systems and workflows through training
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