Job Description

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Position Summary

New River Electrical is seeking a self-motivated, detail-oriented Senior AR/Billing Specialist to join our team. In this role, you will get the chance to join a growing finance team and establish a lasting career in a dynamic and innovative work environment. New River Electrical has established itself as the trusted electrical contractor for coast-to-coast electrical construction. If you are looking for a best-in-class company offering long-term and meaningful careers, look no further.

The Senior AR/Billing Administrator role is primarily responsible for audit and research functions for billing as well as accounts receivable research and collections. This role is essential in supporting both internal and external processes to ensure accuracy, compliance, and timely invoicing. The Senior AR/Billing Administrator reports to the Accounts Receivable Supervisor.

Duties/Responsibilities

1. Serve as subject matter expert and key resource for problem solving complex AR and billing inquiries and issues and assist with billing backlog as needed.
2. Assist AR Supervisor and AR Specialist with collection of overdue invoices on AR aging and resolving outstanding issues related to cash receipt postings.
3. Audit billing practices and procedures to ensure efficient, accurate and effective processes.
4. Research and resolve billing issues, coordinating as needed with customers, Financial Controls, and Project Management.
5. Utilize customer systems and tools for billing and AR research.
6. Ensure compliance with client contracts, guidelines, and billing requirements through audit review.
7. Support monthly Work-in-Process (WIP) reporting by confirming payment and billing data, resolving issues related to over/under billing, and folling up with the appropriate team members as needed.
8. Serve as backup to Billing Administrator Lead role.
9. Assist with creating billing templates and overseeing storm billing.
10. Assist the Billing Supervisor with compiling information for internal and external audits.
11. Monitor overdue invoices and assist in resolving outstanding issues.
12. Assist with bad debt evaluations and allowance calculations.
13. Maintain accurate billing and financial records; perform additional administrative duties as needed.
14. Perform other tasks assigned by the AR Supervisor.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Qualifications

1. High school diploma or equivalent required; additional education or coursework in accounting or business preferred.
2. Minimal 2 years’ experience in accounts receivable and/or construction billing.
3. Strong written and verbal communication skills with the ability to interact professionally across departments and with clients.
4. Proficiency in Smartsheet and Microsoft Office Suite (Word, Excel, Outlook).
5. Exceptional attention to detail and strong organizational skills.
6. Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.
7. Team-oriented mindset with a commitment to providing excellent customer service.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to see, talk and hear. The employee is required to sit at a desk and work on a computer for prolonged periods of time.

AAP/EEO Statement

It has been and will continue to be a fundamental policy of the Company not to discriminate on the basis of race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity, or status as a veteran, or any other basis protected by applicable federal, state or local law, with respect to recruitment, hiring, training, promotion, and other terms and condition of employment.

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